Working remotely - tools and links

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This resource introduces links to digital tools and information that can help you and your team work remotely in an effective and safe manner. We've organised these into three groups:

>  Webinars - tips and information

 General information on working from home

 Tools to help you work from home

 

Working from home image 

1.  WEBINARS - TIPS AND INFORMATION

Best practices for working from home with Zoom

To make working from home easier, Zoom have compiled some tips and tricks to help you get set up, limit distractions, maintain confidentiality, and meet like a pro, no matter where you are.

Although the live webinar is over you can still register and view the video of the webinar.

In this webinar, Zoom experts cover:

  • Finding the right set up to look and sound your best
  • Must-know features to enhance team collaboration
  • Settings to ensure your meetings are secure
  • Work from home best practices to remain productive and focused

Business continuity and technology preparedness for long term remote working

Techsoup have shared a webinar recording that covers:

  1. What long term remote working means for your organisation and your technology mix
  2. Tools that will assist you to improve your ability to work remotely
  3. How to get started quickly – quick wins
  4. Other elements that you may not have taken into consideration that will assist you with your readiness.

Click here to get the recording and slides for free.

Crisis mode: How not-for-profits can respond to COVID-19

Another free webinar recording - COVID-19 NFP resources - was hosted by Pro Bono and shared by Techsoup. The webinar filled up and they will be opening up free post-event registration for not-for-profits to get the full recording and slides here.

The webinar covered:

  1. best practices for not-for-profit marketing during a recession;
  2. how to adapt your channels and messaging during a crisis; and
  3. what the role of digital is during COVID-19.


2.  GENERAL INFORMATION ON WORKING FROM HOME

Setting up remote working - a quick reference guide

CERTNZ have developed this reference guide that gives an overview of the important steps of setting up securely.

Techsoup NZ - Remote Work Essentials

The key to supporting a remote workforce is the tools you use. Techsoup have shared some resources and tools that you can access through your Techsoup New Zealand membership. Read more here...

CERTNZ - Types of remote access software

What are your options for remote access? This CERTNZ guide will help you find the right one for your business. 

Guidelines for working remotely

The Tamarack Institute have shared their remote orientation guide for new staff. Tamarack is a remote-based organisation and has developed these Guidelines to create a sense of understanding and awareness about what it means to work remotely. Download the guideline here

Working well from home

Blueprint for Learning has created a framework, based on the Te Whare Tapa Whā model, for working well from home. This framework looks at the four dimensions of wellbeing.

Virtual team planners

LEAD Centre for not for profit governance & leadership has designed two planners to help with possible pitfalls of working remotely:

  • Challenges with leading or being part of a virtual team
  • Difficulty in separating work life from home life
  • Feelings of isolation and loneliness
  • Hours that fly by with seemingly 24-hour workdays
  • Inappropriate and ergonomically unhealthy workspaces
  • Lack of (or too many) breaks
  • Distractions from family and friends

These planners can help your team to work together in a virtual world and organise their days to help them be productive and achieve their goals. 

Tips for working from home

Zoom has shared additional information on working from home:

Coronavirus Tech Handbook

The Coronavirus Tech Handbook is a UK initiated crowd-sourced library for technologists, civic organisations, public and private institutions, researchers, and specialists of all kinds working on responses to the pandemic. It is a rapidly evolving resource with thousands of expert contributors and includes links to resources and information about working from home.

 


3.  TOOLS TO HELP YOU WORK FROM HOME

Zoom - video conferencing

https://zoom.us/

A collaboration and communication tool with excellent video and audio quality.  

  • Basic plan - free - host up to 100 participants (limited to 40 minutes for group meeting), unlimited 1 to 1 online meetings. More feature for paid plans.

Note: if Zoom was  installed on your Windows computer prior to April 2020, make sure to update it asap then restart Zoom.  A patch in version 4.6.9 (19253.0401) addresses a serious flaw that allowed hackers to gain access to Windows passwords.

 

BigBlueButton - video conferencing

https://bbb.nzoss.nz/b 

Video conferencing that is available for free to NZ-based organisations, with no download required and no timeouts for non-paying users. BigBlueButton can support up to 200 users at the same time.

 

Slack - bringing the team together

https://slack.com 

A collaboration hub and instant messaging platform

  • Basic plan free and Techsoup discounts

 

Trello - team work and projects

https://trello.com 

Organise and prioritise projects, work with a team

  • Free, non-profit discounts

 

GoToMeeting / GoToWebinar - emergency remote work kits

https://www.gotomeeting.com/en-au/work-remote

LogMeIn are offering free access for three months to their Emergency Remote Work Kits for charities and NFPs in response to the pandemic. The Emergency Remote Work Kit provides access to GoToMeeting, GoToWebinar, and more. The kits are designed to support remote meetings, remote access to computers, and remote tech support.

  • Free for 3 months 

 

Todolist - organise it all

https://todoist.com

A to-do list, project and planner app that integrates with other services like Dropbox and Slack.   

  • Free or premium version with additional features

 

Loomio - decision-making

https://www.loomio.org

A collaboration platform, based in New Zealand, helping groups make decisions, discuss ideas and collaborate online.

  • Free trial, discount for volunteers and community

 

Asana - work management 

https://asana.com 

A work management platform to help teams plan and structure work and stay on track. 

  • Free for basic plan, pay for more features

 

Ayoa - collaboration and manage

https://www.ayoa.com 

Mind map ideas then collaborate and manage the tasks with various task management options (paid version).  

  • Free basic plan, low cost for more

 

Toggl - Project planning with visuals

https://toggl.com 

Project planning and time tracking for teams with visual overview of tasks.  

  • Free plan for up to 5 users, low cost for more

 

Dropbox - online storage

https://dropbox.com

Online storage locker for your files, documents, photos etc that you can access anywhere and share with others.   

  • Free / pay for more space and features

 

Onenote - digital notebook

https://www.onenote.com 

A digital notebook that you can share and collaborate with. 

  • Comes with Office 365 subscriptions